Executive/Administrative Assistant Needed- Near North Side of Chicago

Executive/Administrative Assistant needed to support a Senior Executive at a private finance firm on Chicago's near north side. Assistant will be responsible for handling all business related administrative duties (and some various PA tasks).

Duties include but are not limited to:

• Manage all day-day needs such as calendar management, scheduling meetings, answering calls, etc. 

• Preparing and processing travel and expense reports 

• Monitor, organize and submit invoices/payables to accounting in a timely manner 

• Book domestic and international travel arrangements (and deftly manage any changes at a moment’s notice) 
• Manage monthly payments and invoices in Excel; make sure all paperwork for the payments is processed in time for them to be dispersed 

• Manage all internal conference calls including room selection, dial-in distribution and being available to be the host to start the calls 

• Working closely with various departments (and the other Assistants) to coordinate
meetings (on and offsite) 
• Welcoming and looking after external visitors and clients 

• Some (light) personal assistant responsibilities such as booking reservations, booking occasional personal travel, etc. 


Qualifications

• Bachelor’s Degree required 

• Minimum 2-4 years’ of previous experience working as an Administrative Assistant 

• Flexibility/availability post business hours (if needed) to help manage any calendar or
travel needs 

• Experience working in a fast-paced environment with the ability to remain calm during hectic periods
• Extremely detail oriented with experience managing time-sensitive work
• Strong organizational, verbal and written communication and interpersonal skills 

• Ability to work independently with strong problem solving skills 

• Ability to anticipate needs and proactively take action to keep things moving 

• Highly motivated, trustworthy and committed to superior quality work 

• Confident and poised in interactions with individuals at all levels including executive
management 

• Exercise of discretion regarding sensitive/confidential matters 

• Strong work ethic and ability to complete tasks and deliverables under tight deadlines while
maintaining flexibility 

• Proficient in Microsoft Outlook, Word, Excel, PowerPoint

To apply or for more details, please email info@alteregoconcierge.com.