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Tuesday, February 6, 2018

Human Resources/Payroll Manager- Elgin, IL

Human Resources/Payroll Manager needed for private company in Elgin, IL. This position provides expertise in all Human Resources employee relations, policies, benefits and procedures. The HR/Payroll Manager will plan, direct, and coordinate in the areas of employee relations, policy and procedure administration, compensation, communication, implementation of policies, recruitment, and other HR duties as assigned.  The position is also responsible for the Payroll and will assume responsibility for the administration of the company’s time & attendance and payroll systems. The HR/Payroll Manager will plan, direct, and coordinate in the areas payroll taxes, record-keeping and reporting. The HR/Payroll Manager will assist and report directly to the CFO.

HR Responsibilities:
  • Coordinate and enhance the relationship with employees and management to communicate various human resource policies, procedures, laws, standards and government regulations
  • Coach, counsel and guide the process of employee disciplinary actions or terminations. Provides advice and counsel on personnel issues.
  • Plan administrator for employee benefits (401k, medical, dental, visions, life). Including enrollment, termination and open enrollment meetings.
  • Conducts needs assessment, develops training curriculum and conducts training sessions on various HR topics
  • Coordinates recruiting, interviewing, selection and onboarding process for new hires.
  • Conducts new hire orientation
  • Manage Workers Compensation program and claims, FMLA, and personal leave information
  • Prepare responses and participates in unemployment charges
  • Responsible for the maintenance of confidential personnel files
  • Provide support in business and employee policy and procedure administration
  • Process separation of employment paperwork and manage exit interview process
  • Conduct investigations into workplace matters, requiring confidentiality, impartiality and sensitivity 
  • Responsible for data entry and running reports in HR database weekly and monthly
  • Respond to employee questions and concerns regarding benefits and all other general HR related questions.
  • Works closely with department managers and completes additional projects and tasks as assigned
Payroll Responsibilities:
  • First point of contact for employees for time & attendance and payroll.
  • Performs all activities necessary to process payrolls (weekly, bi-weekly, semi-monthly), including maintaining related records
  • Enters and maintains integrity of data in the Company’s payroll/benefit/HR software including new hires, changes, and terminations.
  • Processes voluntary and involuntary deductions such as child support, levies and garnishments
  • Miscellaneous duties including employment verification's, unemployment wage requests, unclaimed check reporting, and filing.
Minimum Qualifications:

  • Possession of a Bachelor's Degree, preferably in Human Resources Management or related field or a 4 year combination of education and experience. 
  • Prior experience with Paylocity preferred.
  • Five to seven years of experience at an HR administrative level
  • Working knowledge of applicable HR and payroll federal, state, and labor laws
  • A professional presence with excellent verbal and written communication skills
  • Project a positive company image at all times and work with co-workers as a team to ensure success. Confidence to interact with all levels of management
  • Ability to work with a geographically and culturally diverse team
  • Ability to work multiple projects simultaneously
  • Ability to exercise initiative, sound judgment, integrity, and consistency
  • Ability to maintain highest level of confidentiality and integrity
  • Ability to foster cooperative team environment and open communication
  • Self-starter who can organize and prioritize; work under steady pressure with frequent interruptions.
  • Experience in handling and safeguarding sensitive and confidential information.
  • Proficient in Outlook, Word, Excel, PowerPoint, etc.
To apply or for more details, please email your resume to info@alteregoconcierge.com. 

Friday, January 26, 2018

Executive Housekeeper Needed 25 Hours Per Week- Chicago, IL (Lakeview)

Executive Housekeeper needed in a private residence in Chicago, IL (Lakeview) for 25 hours per week. Family has two teenage children so no childcare is involved; Housekeeper is strictly responsible for maintaining the home and running errands. Schedule is flexible but client prefers Monday-Friday from 8am-12pm or 9am-1pm, but is open to 3 full days per week.  Duties include but not limited to:

·                Handle daily upkeep and ensure that home is impeccably maintained, cleaned, and organized
·                Laundry and ironing 
·                Make beds and change linens 
·                Wash floors and vacuum 
·                Seasonal organizing and cleaning projects
·                Run errands such as post office, dry cleaning, etc. 
·                Oversee vendors and repairs in residence; assist with scheduling as needed

Applicants must have 3+ years of experience as a Housekeeper, be comfortable working in a home with pets (family has one dog, a Goldendoodle), speak good English, have impeccable references, and ideally have a driver's license (not a deal breaker). Compensation is $23-25/hour, DOE. Applicants do not need to drive or have a car, although it would be helpful. Start date is as soon as possible. To apply or for more details, please email info@alteregoconcierge.com. 

Thursday, January 18, 2018

Full-Time Live-Out Housekeeper Needed- Lake Forest, IL

Great family with school-aged children in Lake Forest, IL, is seeking a full-time live-out Housekeeper to join their team. Schedule will be Monday-Friday, 40 hours/week (can be 7am-3pm, 8am-4pm, or 9am-5pm). Housekeeper must be pet-friendly as family has two dogs. House is close to public transportation so driving is not required.  Duties include but are not limited to:

·                Daily deep cleaning and maintenance of the home (washing floors, scrubbing bathrooms, wiping down the kitchen, laundry, ironing, changing linens, etc.)
·                Maintaining inventory and restocking supplies when necessary
·                Polishing silver and overall tidying/dusting of furnishings, art, etc. 
·                Assisting with packing/unpacking suitcases when family travels
·                Handling family’s laundry and ironing; sorting items for dry cleaners

Executive Housekeeper should speak good English, be very detail oriented, an excellent deep cleaner, and looking to make a long-term commitment. $20-25/hour, DOE. Ideal start date is as soon as possible. To apply or for more details, please email info@alteregoconcierge.com.

Tuesday, January 16, 2018

Executive Assistant to Senior Leadership Team- Chicago, IL

Executive Assistant needed to support senior leadership team at a private real estate firm in Chicago, IL. In a highly confidential and private environment, this person will manage calendars, schedule meetings and travel, and monitor email and incoming correspondence.  The Assistant will facilitate communications to the staff and gather information as needed.  In addition, this Assistant will be responsible for telephone coverage, which will include fielding a variety of internal and external inquiries, and will liaise with a variety of functions throughout the organization. 

Responsibilities:
  • Preparing letters, reports and documents and reviewing for accuracy.
  • Preparing and processing business and personal expense reports and payments.
  • Planning travel itineraries, including booking flights and accommodations.
  • Receiving visitors and coordinating catering for various in-house meetings and events.
  • Monitoring/responding to phone calls, emails and incoming correspondence.
  • Developing and maintaining organization of office systems, files and supplies.
  • The position responsibilities outlined above are in no way to be construed as all encompassing. Other duties, responsibilities, and qualifications may be required and/or assigned as necessary.
Qualifications
  • A minimum of 2 years of solid Executive Assistant experience.
  • Some college coursework or 4-year degree a plus.
  • Prior experience working in a highly confidential environment.
  • History of working independently and in a fast paced environment.
  • Track record of good judgment and decision making.
  • Ability to juggle multiple projects and assist multiple managers throughout the organization.
  • Quick learner who takes initiative and is a team player.
  • Fully proficient in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook, Access).
  • Proficiency in Adobe Acrobat.
Competitive salary commensurate with experience and full benefits package included. Please email your cover letter and resume to apply or for more details. Principals are currently interviewing; start date is negotiable for the right candidate.

Office Services Coordinator- Chicago, IL


Full-time Office Services Coordinator needed for private firm in Chicago, IL. Ideal candidate is comfortable multi-tasking and working in a fast-paced environment, has strong organizational skills, is detail-oriented and reliable. MUST be proficient in Microsoft Outlook, Word, Excel and PowerPoint and have excellent internet research skills. 
Responsibilities include, but are not limited to:

  • Answering phones and greeting guests in the reception area
  • Calendar management and coordination of meetings/conference calls
  • Ordering and maintaining office/pantry supplies
  • Work on projects, as needed
  • Act as back-up for Office Manager, when necessary
  • Print and bind presentationsMaintain relationship with office services vendors, including negotiating contracts
  • Sort, deliver and pick up all mail, including express, overnight service, boxes and messenger items to employees
  • Manage office services acquisitions and approve invoices for office services expenditures
  • Assist in the setup of conference rooms by providing beverages, food or audio visual equipment
  • Maintain relationship with building management
  • Oversee general office maintenance, including carpet cleaning, furniture repairs and machinery repairs

Salary is DOE and includes a full benefits package. Start date is as soon as possible. To apply or for more information, please email resume and cover letter to info@alteregoconcierge.com for consideration.