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Wednesday, September 28, 2016

Nanny/Mother's Helper Needed- Denver, CO

Family in Denver is looking for a Nanny/Mother's Helper for their home to help with their 3 small children.  Rough schedule would be Monday-Friday from 12pm-7pm. Duties include daily childcare, helping to cleaning up after the kids, light cooking, laundry, and driving to and from activities, running errands, etc. 

The ideal candidate is proactive, intuitive, a team player, and comfortable working in a home with a stay-at-home mom.  Family is looking for someone to grow with them and be with them for years to come. Candidate must have a valid driver's license, be legal to work in the United States, and have at least 3+ years of private household nanny experience with verifiable references. A second language is preferred but not necessary.  Salary is $18-22/hour.  Please email resume to Mallory@alteregoconcierge.com to apply or for additional information.

Tuesday, September 20, 2016

Executive/Personal Assistant Needed- Forest Park, IL

Executive/Personal Assistant needed for Founder of private contracting business in Forest Park, IL. 

Duties include but are not limited to:
  • Bookkeeping such as balancing checkbooks, paying bills, maintaining Quickbooks, creating invoices, etc. 
  • Maintain calendar and schedule appointments, meetings, etc.
  • Phone and email correspondence
  • Overall assistance with keeping the Founder organized, on task, etc.
  • Personal tasks such as errands, coordinating travel, etc.

Ideal candidate is a true career Assistant who is dedicated, meticulous, can work well autonomously, and enjoys creating/implementing systems for organization. Position can be either full-time or part-time--the Founder is flexible and wants to find the right person long-term. Compensation is $18-25/hour DOE. To apply or for more details, please email info@alteregoconcierge.com. 

Executive/Administrative Assistant Needed- Near North Side of Chicago

Executive/Administrative Assistant needed to support a Senior Executive at a private finance firm on Chicago's near north side. Assistant will be responsible for handling all business related administrative duties (and some various PA tasks).
Duties include but are not limited to:
  • Manage all day-day needs such as calendar management, scheduling meetings, answering calls, etc. 

  • Preparing and processing travel and expense reports 

  • Monitor, organize and submit invoices/payables to accounting in a timely manner 

  • Book domestic and international travel arrangements (and deftly manage any changes at a moment’s notice) 
  • Manage monthly payments and invoices in Excel; make sure all paperwork for the payments is processed in time for them to be dispersed 

  • Manage all internal conference calls including room selection, dial-in distribution and being available to be the host to start the calls 

  • Working closely with various departments (and the other Assistants) to coordinate
meetings (on and offsite) 
  • Welcoming and looking after external visitors and clients 

  • Some (light) personal assistant responsibilities such as booking reservations, booking occasional personal travel, etc. 

Qualifications
  • Bachelor’s Degree required 

  • Minimum 2-4 years’ of previous experience working as an Administrative Assistant 

  • Flexibility/availability post business hours (if needed) to help manage any calendar or
travel needs 

  • Experience working in a fast-paced environment with the ability to remain calm during hectic periods
  • Extremely detail oriented with experience managing time-sensitive work
  • Strong organizational, verbal and written communication and interpersonal skills 

  • Ability to work independently with strong problem solving skills 

  • Ability to anticipate needs and proactively take action to keep things moving 

  • Highly motivated, trustworthy and committed to superior quality work 

  • Confident and poised in interactions with individuals at all levels including executive
management 

  • Exercise of discretion regarding sensitive/confidential matters 

  • Strong work ethic and ability to complete tasks and deliverables under tight deadlines while
maintaining flexibility 

  • Proficient in Microsoft Outlook, Word, Excel, PowerPoint

To apply or for more details, please email info@alteregoconcierge.com.

Executive Assistant Needed to support Senior Executive Team- Chicago, IL (Near North Side)

Executive Assistant needed to support 3 Senior Executive team members at a private finance firm on Chicago’s near north side. EA is responsible for handling all business related administrative duties (and some various PA tasks). There is a second Assistant to support the EA in handling a team of ten in total.
EA duties include but are not limited to:
  • Manage all day-day needs for various team members such as scheduling meetings, printing, binding (presentations and research), answering calls, etc. 

  • Book complex domestic and international travel arrangements and deftly manage many changes at a moment’s notice 

  • Prepare and process travel and expense reports 

  • Monitor, organize and submit invoices / payables to accounting in a timely manner 

  • Manage monthly payments that need to go out on a given schedule; make sure all 
paperwork for the payments is processed in time for them to be dispersed 

  • Manage all internal conference calls including room selection, dial-in distribution and being 
available to be the host to start the calls 

  • Plan all logistics for the annual team offsite including air travel, dining, lodging, and all other 
transportation 

  • Site and conference room selection, video and audio needs, material distribution
  • Working closely with various departments (and the other Assistants) to coordinate meetings (on and offsite) for the senior team members 

  • Welcoming and looking after external visitors and clients 

  • Draft, edit and correspond emails on behalf of senior team members to various outside 
contacts 
  • Assistance with onboarding new employees 

  • Fill in for the other Team Assistant, as needed (and vice versa) 

PA duties include but are not limited to:
  • Book and manage all travel for various family members including air travel, transportation, hotels, dining, and other needs
  • Keep file of all frequent flier numbers, known traveler id’s, travel reservations

  • Manage the calendar for various family trips to make certain there is no interference with the business demand
Qualifications:
  • Bachelor’s Degree required 

  • Minimum 3-5 years’ of previous experience working as an Executive or Administrative Assistant
  • Flexibility/availability post business hours, including nights and weekends to manage team calendar and travel needs 

  • Experience working in a fast-paced environment with the ability to remain calm during hectic periods
  • Extremely detail oriented with experience managing time-sensitive work
  • Strong organizational, verbal and written communication and interpersonal skills 

  • Ability to work independently with strong problem solving skills 

  • Ability to anticipate needs and proactively take action to keep things moving 

  • Highly motivated, trustworthy and committed to superior quality work 

  • Confident and poised in interactions with individuals at all levels including executive 
management 

  • Exercise of discretion regarding sensitive/confidential matters 

  • Strong work ethic and ability to complete tasks and deliverables under tight deadlines while maintaining flexibility 
  • Proficient in Microsoft Outlook, Word, Excel, PowerPoint
To apply or for more details, please email your resume and cover letter to info@alteregoconcierge.com. 

Executive Assistant Needed to support Senior Executive Team- Chicago, IL (Near North Side)

Executive Assistant needed to support 3 Senior Executive team members at a private finance firm on Chicago’s near north side. EA is responsible for handling all business related administrative duties (and some various PA tasks). There is a second Assistant to support the EA in handling a team of ten in total.
EA duties include but are not limited to:
  • Manage all day-day needs for various team members such as scheduling meetings, printing, binding (presentations and research), answering calls, etc. 

  • Book complex domestic and international travel arrangements and deftly manage many changes at a moment’s notice 

  • Prepare and process travel and expense reports 

  • Monitor, organize and submit invoices / payables to accounting in a timely manner 

  • Manage monthly payments that need to go out on a given schedule; make sure all 
paperwork for the payments is processed in time for them to be dispersed 

  • Manage all internal conference calls including room selection, dial-in distribution and being 
available to be the host to start the calls 

  • Plan all logistics for the annual team offsite including air travel, dining, lodging, and all other 
transportation 

  • Site and conference room selection, video and audio needs, material distribution
  • Working closely with various departments (and the other Assistants) to coordinate meetings (on and offsite) for the senior team members 

  • Welcoming and looking after external visitors and clients 

  • Draft, edit and correspond emails on behalf of senior team members to various outside 
contacts 
  • Assistance with onboarding new employees 

  • Fill in for the other Team Assistant, as needed (and vice versa) 

PA duties include but are not limited to:
  • Book and manage all travel for various family members including air travel, transportation, hotels, dining, and other needs
  • Keep file of all frequent flier numbers, known traveler id’s, travel reservations

  • Manage the calendar for various family trips to make certain there is no interference with the business demand
Qualifications:
  • Bachelor’s Degree required 

  • Minimum 3-5 years’ of previous experience working as an Executive or Administrative Assistant
  • Flexibility/availability post business hours, including nights and weekends to manage team calendar and travel needs 

  • Experience working in a fast-paced environment with the ability to remain calm during hectic periods
  • Extremely detail oriented with experience managing time-sensitive work
  • Strong organizational, verbal and written communication and interpersonal skills 

  • Ability to work independently with strong problem solving skills 

  • Ability to anticipate needs and proactively take action to keep things moving 

  • Highly motivated, trustworthy and committed to superior quality work 

  • Confident and poised in interactions with individuals at all levels including executive 
management 

  • Exercise of discretion regarding sensitive/confidential matters 

  • Strong work ethic and ability to complete tasks and deliverables under tight deadlines while maintaining flexibility 

Minimum Technical Requirements:

  • Proficient in Microsoft Outlook, Word, Excel, PowerPoint

Thursday, September 15, 2016

Part-Time Nanny/Family Assistant Needed in Lake Forest, IL

Part-Time Nanny/Family Assistant needed for family with 3 school-aged children in Lake Forest, IL. Schedule will be Monday-Friday from 3pm-8pm, but hours may be flexible and/or increase for the right candidate. Family is looking for a wonderful Nanny to commit long-term and may be open to transitioning this role to a full-time position or live-in if it’s a great fit for both parties. Duties include childcare, homework help, driving to activities, assisting with light cooking and occasional housekeeping, and general house management duties.

Nanny must be pet-friendly (family has one dog) and have a valid driver’s license (and ideally his/her own vehicle). Applicants who have experience working with a high-functioning special needs child would be a plus but is not required. Competitive hourly rate + great perks. To apply or for more details, please email info@alteregoconcierge.com. Start date is asap but is flexible as needed.