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No Matter Where You Are...Enjoy the Break You Deserve!

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Thursday, August 4, 2016

Receptionist/ Team Assistant Needed- Evanston, IL

Full-time Receptionist/Team Assistant needed for financial company in Evanston. This position serves as first impression for the office to all guests and investors of the firm. In addition to performing all of the reception responsibilities (outlined below), this person will also be responsible for the administrative support of 5 team members and serve as back up for the other Assistant in the firm as needed.
Reception Responsibilities:
  • Responsible for answering main phone line (multiple lines), placing telephone calls and notifying appropriate parties of arriving calls, customers or visitors 

  • Greet all external visitors, clients and investors
  • Provide administrative support such as (not limited to) heavy calendar management (meetings and conference calls) and preparing/processing invoices (expense reports) 

  • Assist Human Resources with data entry and scheduling requests (as needed) 

  • Assistance with current vendor management (Hotel, Travel, Office Supply) and periodically researching potential new vendor relationships 

  • Ordering and maintaining office supplies 

  • Act as back-up for Office Manager when necessary 

  • Support Department Administrative Assistants when needed 

  • Manage outgoing mail with FedEx 

  • Manage security badges for access to site 

  • Work on other ad-hoc administrative projects (as needed) 


Team Assistant Responsibilities:
  • Book complex domestic and international travel arrangements and deftly manage many changes at a moment’s notice 

  • Prepare and process travel and expense reports 

  • Monitor, organize and submit invoices / payables to accounting in a timely manner
  • Manage monthly payments that need to go out on a given schedule; make
sure all paperwork for the payments is processed in time for them to be dispersed 

  • Coordination of meetings and conference calls 

  • Help plan the annual team offsite 

  • Welcoming and looking after visitors 

  • Drafting thank you letters after meetings and/or following up with the relevant individuals on the team to make sure they are taken care of 

  • Assist with maintaining various files and records 

  • Handle all general calendar management 

  • Screening telephone calls, enquiries and requests 

  • Printing, compiling, and binding large quantities of presentations and research
  • Occasional personal assistant responsibilities 

  • Fill in for the other Team Assistant, as needed (and vice versa) 


Qualifications:
  • Bachelor’s degree required 

  • 1-2 years of previous professional experience working as a receptionist or
administrative assistant in a fast-paced work environment 

  • The ability to display, at all times, a friendly, courteous and professional manner in all dealings with all guests and clients 

  • Strong organizational, verbal and written communication and interpersonal skills 

  • Highly motivated, trustworthy and committed to superior quality work 

  • Confident and poised in interactions with individuals at all levels including executive management 

  • Detail-oriented, reliable and able to multi-task effectively 

  • Professional attitude and appearance 

  • Exercise of discretion regarding sensitive/confidential matters 

  • Strong work ethic and ability to complete tasks and deliverables under tight deadlines while maintaining flexibility 

  • Ability to work independently with strong problem solving skills 

  • Ability to prioritize work duties, to anticipate needs and proactively take action 


Minimum Technical Requirements:

Proficient in Microsoft Outlook, Word, Excel, PowerPoint
To apply or for more details, please email info@alteregoconcierge.com. 

Friday, July 15, 2016

Full-Time Nanny Needed – Chicago, IL (Lincoln Park)

Full-Time Career Nanny needed for family of 5 in Lincoln Park. Family has three children – ages 9, 7, and 4. Schedule is Monday-Friday, and schedule/hours may be flexible and mutually agreed upon (i.e.: 9-6, 9:30-6:30, etc.). Daily responsibilities include but are not limited to:

-Overall care of the children (mainly the youngest child)
-Driving children to and from activities
-Helping with light meal preparations (snacks, lunches)
-Helping with the children's laundry
-Homework help

Candidate must have 3-5+ years of experience, and be very energetic! The two older children are highly involved in sports and activities, so someone who is active and enjoys sports is a plus. Candidate must be reliable, fun, communicative, creative, and responsible. Family has no pets, and no dietary restrictions.  Start date is as soon as possible, and salary is $20-25/hour, DOE. To apply, please e-mail resume to mallory@alteregoconcierge.com

Wednesday, July 13, 2016

Full-Time Live-Out Nanny Needed- Glencoe, IL

Nanny needed for family with one year old child in Glencoe, IL. Schedule is 40-45 hours/week, with flexibility needed for occasional Saturday afternoons/evenings. Candidate must be comfortable working in a home with a stay at home mom. Daily responsibilities include but are not limited to:

-Overall care of the child
-Taking the child to activities, learning classes, the park, etc.
-Light meal preparation
-Light housekeeping (laundry, helping to make beds, etc)

Family is looking for someone to be with their family long-term as they are expecting their second child this Fall. Ideal candidate is proactive, loving, and engaging. Must have 3+ years of experience working with children. Competitive salary offered. To apply and for additional details please e-mail Mallory@alteregoconcierge.com

Monday, July 11, 2016

Flight Attendant Needed for Private Aircraft- Chicago, IL

Flight Attendant needed full-time for private aircraft. This position serves to support a private family based in Chicago, working with the management company that oversees the aircraft to ensure the passengers’ safety, comfort, and service are attended to at all times. No previous experience in aviation required but is preferred.  Family is open to candidates who have experience working in the private service industry (i.e. Estate/House Managers, Personal/Executive Assistants, etc.) and who are used to the flexibility required in private travel. Family will arrange for all necessary training of Flight Attendant. Ideal candidate is able to start within 2-3 weeks.

Duties and responsibilities include:
  • Brief passengers on the features of the aircraft cabin
  • Assist and command the cabin in the event of an aircraft emergency, medical emergency or aircraft evacuation
  • Operate all emergency equipment including fire extinguishers, life rafts, oxygen equipment and automatic external defibrillator
  • Document all cabin maintenance issues with Pilot in Command
  • Operate and assist passengers with aircraft convenience systems such as entertainment, high speed data systems, fax machine and phone capabilities
  • Assist passengers with carry-on luggage
  • Assist passengers with seating for adults and children including passengers with disabilities and children who require restraint systems
  • Plan, order, prepare and serve all meals and beverages; superior culinary skills
  • Develop standard stock and source vendors for aircraft cabin, lavatory and galley. Insure aircraft is prepared to specifications prior to each flight
  • Insure aircraft cabin is clean and aircraft water and lavatories are serviced prior to each flight
  • Conduct preflight check of all cabin safety equipment prior to each flight
  • Assist with hotel and transportation arrangements for crew
  • Attend annual recurrent safety and medical training
Experience/Education Required:
  • College degree preferred; high school diploma required
  • 3+ years’ Corporate aviation experience preferred but not required
  • Executive level service skills from hospitality or food service business
  • Knowledge of food, wine, cultures and culinary skills required
  • Aviation safety training required
  • Strong organizational and communication skills
  • An unwavering team and service oriented demeanor
  • Willingness and ability to take direction, open to growth
  • Able to adjust to changing schedules and circumstances quickly, gracefully and efficiently
  • This position is based in Chicago, Illinois must live with three hours of Chicagoland area
  • Must be 21 or older and have a valid driver’s license with a clean driving record; must also be able to pass a required 10-year background check

Highly competitive salary and great benefits package provided. To apply or for more details, please email info@alteregoconcierge.com.

Tuesday, June 28, 2016

Part or Full-Time Caregiver Needed– Winnetka, IL

Caregiver needed to assist and care for a woman in Winnetka, IL. Position can be part-time or full-time--family is flexible as they are looking to find the right person long-term. Responsibilities include, but are not limited to: driving client to run errands/shopping, assistance with bathing/hair/nails, organizing the home, etc. Family would love for the Caregiver to occasionally travel to their second residence in Florida during the winter months, but this is not a deal breaker. 

Ideal candidate is patient, friendly and easy-going. Must be flexible and have a current driver's license (a car will be provided during working hours). Nursing background is preferred, but not a deal breaker. Schedule is flexible but a sample part-time week may include Monday, Wednesday, Friday from 9am-6pm, but again the family is open for the right person. Start date is as soon as possible. Competitive hourly rate based on experience. To apply or for more details, please email info@alteregoconcierge.com.