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Thursday, March 30, 2017

Executive Assistant to Private Family- Chicago, IL

Private family in Chicago is seeking a full-time Executive Assistant in Chicago, IL. Applicants must have a minimum of 7-10+ years of experience supporting a C-level executive. This position will be based out of a boutique company office in Lincoln Park.

Duties include but are not limited to:
·       Heavy phone and email correspondence; screening mail and packages
·       Calendar maintenance—meetings, conferences, calls, and off-site events
·       Extensive travel arrangements, including booking private aviation and all accommodations
·       Handling all philanthropic endeavors for the family’s foundation and otherwise
·       Planning events, including holiday parties, birthdays, etc.
·       Bill pay and expense reports
·       Document maintenance
·       Personal shopping, including purchasing all gifts, clothing, tickets, and hard-to-find items.
·       House management for 3 residences in Chicago and one out-of-state (i.e. scheduling routine maintenance, repairs, renovations, and acting as a liaison between the Chief of Staff and the residential staff)
·       Updating and maintaining extensive contact lists and Rolodex

Ideal candidate should possess/ maintain all of the following: 
·      Excellent organizational, time management, problem-solving, and follow-up skills
·      Keen ability to multi-task
·      Attention to detail
·      Excellent oral & written communication skills
·      Desire to take initiative; self-motivated
·      Flexibility, dedication, and stamina in a fast-paced environment
·      Ability to assess appropriate political/diplomatic protocols
·      Maintain discretion & confidentiality
·      Maintain an attitude that all tasks are of equal importance
·      Ability to remain calm under pressure & handle stressful situations


Competitive compensation package commensurate with experience; full benefits package provided. Open to local candidates only. To apply, please email your resume and a brief cover letter for consideration. 

Wednesday, March 22, 2017

Part-Time Housekeeper Needed 2-3 Days Per Week- Chicago, IL (Lincoln Park)


Housekeeper needed in Chicago (Lincoln Park) for 2-3 days per week (either Monday/Wednesday/Friday or Tuesday/Thursday, or some combination so long as no two days are consecutive). Hours will be approximately 9am-2 or 2:30pm (roughly 5-6 hours per day). Housekeeper must be comfortable with pets as client has one dog, although the dog will be at daycare. $20-25/hour DOE. Ideal candidate can start immediately (next week). For more details, please email info@alteregoconcierge.com.

Monday, March 13, 2017

Career Nanny Needed- Wilmette, IL

Full-time live-out Nanny needed to assist a stay-at-home mom in Wilmette, IL, with the care of 3 young children. Position is full-time, Monday-Friday, from 8:30am-5:30pm. Ideal candidate drives and has own vehicle, is flexible for occasional travel (2-3 times per year), and is looking to make a long-term commitment. Duties include but are not limited to:

   Overall daily childcare—driving to and from school or activities, meals, etc. 
   Playing and organizing age-approproate games, activities, playdates, and outings.
   Light housekeeping, tidying, and organizing in addition to occasionally running errands (grocery store, Target, etc.)

Ideal candidate is flexible, reliable, respectful of boundaries, patient, outgoing, and a true career Nanny. Start date is with 2-3 weeks, although family may be flexible for the right person. Compensation is $20-25/hour, DOE. For more details or to apply, please email info@alteregoconcierge.com. 

Executive Assistant to Senior Team- Chicago, IL

Executive Assistant needed to support senior team at a private finance firm in downtown Chicago, IL. EA will manage calendars, schedule meetings and travel, assist with correspondence with business associates, and planning/executing bi-annual roundtable events at the firm. Duties and responsibilities include but are not limited to: 
  • Managing the Senior Leaders’ calendars and organizing logistical arrangements for all meetings and engagements.
  • Preparing letters, reports and documents and reviewing for accuracy.
  • Preparing and processing business and personal expense reports and payments.
  • Planning travel itineraries, including booking flights and accommodations.
  • Receiving visitors and coordinating catering for various in-house meetings and events.
  • Monitoring/responding to phone calls, emails and incoming correspondence.
  • Developing and maintaining organization of office systems, files and supplies.
  • Entering and extracting information from business database tools such as Salesforce.com
  • Planning and executing 1-2 off-site events for 50-100 invited business guests per year, in major U.S. cities
  • The position responsibilities outlined above are in no way to be construed as all encompassing. Other duties, responsibilities, and qualifications may be required and/or assigned as necessary.
Core Competencies: 
  • Multi-Tasking: Can successfully manage the concurrent high quality performance of several jobs, projects, relationships and or responsibilities.
  • Oral and Written Communications: Communicates effectively at all levels both verbally and in writing.
  • Organizing: Can marshal resources to get things done; can orchestrate multiple activities at once to accomplish a goal; uses resources effectively and efficiently; arranges information and files in a useful manner.
  • Attention to Detail: Keen eye for fine points and accuracy.
  • Enthusiasm: Treats every situation with a positive, "can do" attitude. When challenges arise, acts and responds constructively to bring about a positive solution.
  • Professional Attitude: Very sharp and professional, diligent, detail-oriented, personable, self-motivated, trustworthy, “get the job done” type person who requires little supervision.
Qualifications:
  • 3-5 years of solid administrative assistant experience.
  • College degree a plus.
  • Prior experience working in a highly confidential environment.
  • History of working independently.
  • Track record of good judgment and decision making.
  • Ability to juggle multiple projects and assist multiple managers throughout the organization.
  • Fully proficient in Microsoft Office suite.
  • Proficiency in or exposure to Salesforce.com a plus.
To apply, please email resume and a brief cover letter to info@alteregoconcierge.com for consideration. Applicants must be all of the above criteria to be considered.