Executive Assistant/Office Manager needed for a newly established family office in Chicago, IL (River North). The ideal candidate must be experienced in handling a wide range of administrative and executive support related tasks. Responsibilities include but are not limited to:
- Assist the President and CEO with his daily schedule, which includes calendar management, as well as travel arrangements.
- Provide executive administrative support to the team which includes but is not limited to: greeting visitors, answering incoming calls, arranging meetings and conference calls, managing calendars, coordinating travel, expense reports, running occasional errands, etc.
- Perform general office/facilities management duties which includes but is not limited to: developing and organizing office operations and procedures, negotiating new vendor contracts, maintaining office facilities and supplies, be the liaison between outside vendors and office, managing office inventory, etc.
- Assist with various Human Resource functions that include: orienting new employees, screening and hiring potential new administrative staff, training/managing new staff members, etc.
The successful candidate will be exceedingly well organized and flexible, and will enjoy supporting a small office of diverse people and programs. Must have 5+ years of administrative experience in an office setting and have demonstrated the ability to manage complex tasks and prioritize competing demands in order to meet deadlines. Must have a sense of humor, be outgoing and level-headed, assertive, flexible and honest. Salary is commensurate upon experience and includes a full benefits package. Target start date is July 1, 2016 but may be flexible. To apply and for additional information, please e-mail resume to firstname.lastname@example.org.