Private family
in Chicago is seeking a full-time Executive Assistant in Chicago, IL.
Applicants must have a minimum of 7-10+ years of experience supporting a
C-level executive. This position will be based out of a boutique company office
in Lincoln Park.
Duties include
but are not limited to:
· Heavy
phone and email correspondence; screening mail and packages
· Calendar
maintenance—meetings, conferences, calls, and off-site events
· Extensive
travel arrangements, including booking private aviation and all accommodations
· Handling
all philanthropic endeavors for the family’s foundation and otherwise
· Planning
events, including holiday parties, birthdays, etc.
· Bill
pay and expense reports
· Document
maintenance
· Personal
shopping, including purchasing all gifts, clothing, tickets, and hard-to-find
items.
· House
management for 3 residences in Chicago and one out-of-state (i.e. scheduling
routine maintenance, repairs, renovations, and acting as a liaison between the
Chief of Staff and the residential staff)
· Updating
and maintaining extensive contact lists and Rolodex
Ideal
candidate should possess/ maintain all of the following:
· Excellent organizational, time
management, problem-solving, and follow-up skills
·
Keen ability to multi-task
· Attention
to detail
· Excellent
oral & written communication skills
· Desire
to take initiative; self-motivated
· Flexibility,
dedication, and stamina in a fast-paced environment
· Ability to assess appropriate political/diplomatic
protocols
· Maintain
discretion & confidentiality
· Maintain
an attitude that all tasks are of equal importance
· Ability
to remain calm under pressure & handle stressful situations
Competitive
compensation package commensurate with experience; full benefits package
provided. Open to local candidates only. To apply, please email your resume and a brief cover letter for consideration.
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