Executive Assistant to Senior Team- Chicago, IL

Executive Assistant needed to support senior team at a private finance firm in downtown Chicago, IL. EA will manage calendars, schedule meetings and travel, assist with correspondence with business associates, and planning/executing bi-annual roundtable events at the firm. Duties and responsibilities include but are not limited to: 

• Managing the Senior Leaders’ calendars and organizing logistical arrangements for all meetings and engagements.
• Preparing letters, reports and documents and reviewing for accuracy.
• Preparing and processing business and personal expense reports and payments.
• Planning travel itineraries, including booking flights and accommodations.
• Receiving visitors and coordinating catering for various in-house meetings and events.
• Monitoring/responding to phone calls, emails and incoming correspondence.
• Developing and maintaining organization of office systems, files and supplies.
• Entering and extracting information from business database tools such as Salesforce.com
• Planning and executing 1-2 off-site events for 50-100 invited business guests per year, in major U.S. cities
• The position responsibilities outlined above are in no way to be construed as all encompassing. Other duties, responsibilities, and qualifications may be required and/or assigned as necessary.

Core Competencies: 

• Multi-Tasking: Can successfully manage the concurrent high quality performance of several jobs, projects, relationships and or responsibilities.
• Oral and Written Communications: Communicates effectively at all levels both verbally and in writing.
• Organizing: Can marshal resources to get things done; can orchestrate multiple activities at once to accomplish a goal; uses resources effectively and efficiently; arranges information and files in a useful manner.
• Attention to Detail: Keen eye for fine points and accuracy.
• Enthusiasm: Treats every situation with a positive, "can do" attitude. When challenges arise, acts and responds constructively to bring about a positive solution.
• Professional Attitude: Very sharp and professional, diligent, detail-oriented, personable, self-motivated, trustworthy, “get the job done” type person who requires little supervision.

Qualifications:

• 3-5 years of solid administrative assistant experience.
• College degree a plus.
• Prior experience working in a highly confidential environment.
• History of working independently.
• Track record of good judgment and decision making.
• Ability to juggle multiple projects and assist multiple managers throughout the organization.
• Fully proficient in Microsoft Office suite.
• Proficiency in or exposure to Salesforce.com a plus.

To apply, please email resume and a brief cover letter to info@alteregoconcierge.com for consideration. Applicants must be all of the above criteria to be considered.