Executive Assistant to Chairman- Chicago, IL

Executive Assistant needed to report to the Chief of Staff and serve on a team to support the Chairman of a private firm in downtown Chicago. Under the direction of the Chief of Staff, the Executive Assistant will manage execution of the Chairman’s day of schedule, ensuring that all meetings run on time and that the Chairman’s daily needs are met. The Executive Assistant will be tasked with administrative duties.

Key Responsibilities:

• Executing the day of schedule
• Managing day of scheduling changes, additions and last-minute needs
• Compiling the Chairman’s briefing book
• Keeping the Chairman on time throughout the day
• Greeting and escorting guests
• Making lunch arrangements for the Chairman
• Assisting the Scheduler in coordinating reservations for the Chairman’s air travel, ground transportation and lodging
• Maintaining the Chairman’s files and records, including notes, correspondence and briefing papers
• Answering the Chairman’s phone, monitoring incoming phone calls and relaying messages

Required skills/Qualifications:

• 3+ years Administrative or Executive Assistant experience 
• Strong oral and written communications skills
• Ability to exercise good judgment, particularly with respect to prioritizing the Chairman’s time
• Ability to handle sensitive information with discretion
• Strong problem-solving and organizational skills
• Ability to multitask in a fast-paced environment
• Ability to manage complex logistics
• Detail-oriented
• Proficiency in Microsoft Office suite and Salesforce
• College Degree

Competitive salary and great benefits package provided. Start date is February 2017. To apply or for more details, please email your resume and cover letter to info@alteregoconcierge.com for consideration.