Executive Assistant needed
to support one of the founding partners of prominent finance firm on Chicago’s
near north side.
Responsibilities:
• handle heavy calendar management
• screening telephone calls, enquiries and requests
• coordination of meetings and conference calls
• welcoming and looking after visitors
• book high volume of travel arrangements (commercial
and private)
• prepare and process invoices, travel and expense
reports
• light bookkeeping for
family office
• monitor, organize and submit invoices / payables to
accounting in a timely manner
• devising and maintaining office systems to deal
efficiently with paper flow
• producing documents, briefing papers, reports and presentations
as needed
assist with developing and
crafting PowerPoint presentations as needed
Qualifications and
Competencies:
• Experience working in a fast-paced environment
• Strong organizational, verbal and written
communication and interpersonal skills
• Highly motivated, trustworthy and committed to
superior quality work
• Confident and poised in interactions with individuals
at all levels including executive management
• Detail-oriented, reliable and able to multi-task
effectively
• Exercise of discretion regarding
sensitive/confidential matters
• Strong work ethic and ability to complete tasks and
deliverables under tight deadlines while maintaining flexibility
• Ability to work independently with strong problem
solving skills
• Ability to work autonomously and prioritize
day/duties
• Ability to anticipate needs and proactively take
action to keep things moving
Minimum Technical
Requirements:
• Proficient in Microsoft Outlook, Word, Excel,
PowerPoint
• Internet research skills
• Experience in
Quickbooks/Quiken a plus but not required
Salary is highly competitive
and commensurate with experience. To apply or for more details, please email info@alteregoconcierge.com.
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