Full-Time Office Manager Needed- Evanston, IL

Office Manager needs for full-time position at private finance firm in Evanston, IL. Ideal candidate will be self-motivated and possess strong administrative skills, a positive attitude, and the utmost professionalism at all times.

Responsibilities include but are not limited to:

·       Handling day-to-day operations and efficiency of office, including facilities, office    systems, equipment, and information needs
·       Communication with building management, utilities, and other vendors as required
·       Managing office inventory, ordering, budgets, receiving, storage and distribution
·       Serve as back-up for front desk receptionist
·       Coordinating furniture management and equipment purchases
·       Ensuring office is safe, clean and in good repair and managing vendor relations
·       Ensuring public space (kitchen, gym, bathrooms etc.) is clean and well maintained
·       Sort and deliver daily office mail
·       Track lease events
·       Off-site records storage and management
·       Daily rounds of critical equipment
·       Routine office inspections on-site as well as at a nearby off-site location
·       Act as point person managing travel including hotel, air and car services for the firm
·       Field daily calls from employees regarding facility requests
·       Assist HR in strategic occupancy planning and manage office moves/adds/changes
·       Schedule ergonomic evaluations
·       Create / maintain safety & security program for office/building
·       Act as emergency contact for building evacuation
·       Maintain Security badge and surveillance systems
·       Budget development and management for office accounting (including submitting invoices, tracking expenses, etc.)

Qualifications:

·       Minimum 1-2 years’ experience in a similar professional or administrative role
·       A Bachelor’s degree (required)
·       Proficiency in Microsoft Outlook, Word, Excel, PowerPoint
·       Willingness to work in a fast-moving, rigorous company culture
·       Willingness to work on weekends (estimated to be 20 Saturday’s per year)
·       Team player who can build internal and external relationships at all levels (including executive management)
·       High level of motivation, trustworthiness and a commitment to superior work product
·       Focus on detail-orientation and the ability to multi-task effectively
·       Ability to exercise discretion regarding sensitive/confidential matters
·       Strong work ethic and ability to complete tasks and deliverables under tight deadlines while maintaining flexibility
·       Ability to work independently under minimal supervision

Compensation is commensurate with experience and includes a highly competitive, generous benefits package. Start date is asap. To apply or for more details, please email your resume and cover letter to info@alteregoconcierge.com.