Private equity and real estate investment firm is seeking an Executive Assistant who will serve as support to the two Founding Partners. Ideal candidate has 3+ years experience working in an administrative capacity, is self-motivated, has strong attention to details, quality focused and high energy. Must be willing to work as a team, be professional and have strong oral/written communication skills. Must be willing to travel, as needed. All candidates must be proficient in Word, Excel, and PowerPoint. Background in bookkeeping is a plus.
Responsibilities include, but are not limited to:
- Welcoming visitors, reviewing correspondence; arranging company dinners and other corporate functions; answering questions and meeting requests directed to the partners
- Calendar management; working with other administrators to schedule meetings
- Arrange corporate and personal travel and meetings by developing itineraries and agendas; scheduling corporate jet; booking other transportation; arranging lodging and meeting accommodations
- Complete projects and special assignments
- Expense management: keep track of invoices and processing of expense claims and related record-keeping
- Provide general support including photocopying, filing, booking meeting rooms, etc.
- Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies
- Assist in preparing reports, spreadsheets and presentations
Schedule is Monday-Friday, 8am-5pm with flexibility to arrive earlier/later on occasion. Salary is $50-65,000/year, DOE plus health insurance stipend. Client is interviewing ASAP and start date is May 1. To apply or for more information, please email Lindsay@alteregoconcierge.com.
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