Executive Assistant needed for Private Home Office- Chicago, IL

Executive Assistant needed for private home office in the Gold Coast neighborhood of Chicago. Candidate must be highly organized with a business background and have the ability to multi task.  Experience in supervising personnel with a positive attitude and approach a must.

Duties and Responsibilities

      Responsible for the staff in personal residences to include supervision, scheduling and management of properties to include:

o   Processing of time-sheets

o   Reimbursements

o   Vacation schedules

·      Vendor and Contract Negotiations and Management – Negotiate and manage all contracts, supervise work and review invoices for all outside service providers including screening and overseeing outside vendors, contractors, and construction projects

·      Organization of all properties and management of contact information for each residence

·      Vehicle Management

o   Organization of vehicle information

o   Schedule of maintenances

o   Management of City and State requirements

·      Property and Systems Management – implement schedules for all maintenance, staffing, accounting and services needed for all properties; system and procedure protocol development for all properties

·      Budget Preparation – processing of payroll, budgets

·      Help execute events for Principal

·      Security and Safety –overseeing security for properties

·      Level of ‘hands-on’ involvement can vary from full participation in helping domestic staff with tasks to office based administration

SALARY RANGE:  $65,000 - $75,000. Email your resume to mallory@alteregoconcierge.com for more information.