Experienced Bookkeeper Needed for Upscale Retail Store- Near North Suburbs of Chicago

Experienced Bookkeeper needed for an upscale retail store in near north suburbs of Chicago. Ideal candidate has strong computer, interpersonal, and customer service skills and can work well autonomously. Duties include but are not limited to:

Managing online payroll (outsourced through a service) and taxes

Reviewing and submitting invoices, accounts receivable, reconciling bank statements, etc.

Corresponding with vendors and contractors

Handling new hire paperwork, benefits, etc.

Overseeing cash flow and analyzing store data for projections, etc.

Maintaining Quickbooks and categorizing expenses

Other back office tasks as requested

Position can be part-time or full-time depending on the applicant/level of experience. If part-time, the schedule would likely be Monday/Wednesday/Friday but may be flexible. Salary is DOE and competitive.

Applicants must have a minimum of 2-3 years of experience in bookkeeping and/or accounting, be highly proficient with Quickbooks and Microsoft Office Suite programs, and excellent, verifiable references. Candidates with experience working in a retail store would be preferred but is not required. To apply, please email your resume and cover letter to info@alteregoconcierge.com. 

Professional Housekeeper Needed- Chicago, IL (Lincoln Park)

Professional Housekeeper needed for private family in Chicago, IL (Lincoln Park). This position requires only part-time hours but the salary is equivalent to a full-time position—great opportunity!  Schedule will be 3 days per week every week, as well as two weekends per month. Duties include but not limited to:

• Work alongside full-time Housekeeper to ensure home is impeccably maintained, cleaned, and organized.
• Wash laundry/fold/put away clothes and organize closets/drawers
• Make beds and wash linens/towels
• Sweep and wash floors
• Clean bathrooms and showers
• Dust furniture/shutters
• Maintain kitchen (wiping down counters, unloading dishwasher, cleaning refrigerator, etc.)
• Prepare snacks and meals
• Assist with errands such as grocery shopping and dry cleaning
• Arrange fresh flowers and care for arrangements in the home
• Seasonal organizing and cleaning projects

Applicants must have 3+ years experience as a Housekeeper, be child-friendly, speak good English, have impeccable references, be able to correspond via email and have basic computer skills, and have a valid driver’s license. Compensation is $25-28/hour, DOE. Start date is as soon as possible. To apply or for a more detailed job description, please email info@alteregoconcierge.com. 

Part-time Family Assistant Needed- Chicago, IL (Gold Coast)

Part-time Family Assistant needed for working parents and two teenage children in Chicago, IL (Gold Coast). Family is looking to commit to 20 hours per week (ideally Monday-Friday from 3 or 3:30-7 or 7:30) but they are open to increasing the hours for the right person. Duties include but are not limited to:

• Picking up from school and driving to activities as needed
• Assisting with homework
• Making light meals, snacks, and assisting with dinner prep
• Running errands and grocery shopping
• House management duties as needed, such as scheduling and managing vendor appointments and repairs

Family is looking for a responsible, reliable Assistant who has a great attitude and is flexible as needed. Ideal candidate is flexible to stay overnight on occasion when parents are traveling (likely 1 night per month). Spanish speaking is a big plus (to assist with homework) but not a requirement. Applicants must drive but family does provide a vehicle for Assistant to use while working. Competitive hourly rate dependent on experience; start date is ASAP but flexible for the right person. To apply or for more details, please email info@alteregoconcierge.com.  

Estate Manager/Personal Assistant Needed- Hermosa Beach, CA

Estate Manager/Personal Assistant needed for a dynamic Family Office located in Hermosa Beach, California. The Estate Manager will be in charge of overseeing and managing the family's properties, including all operations, care and maintenance. Main responsibilities include but are not limited to:

-Manage & organize the day-to-day running of the residences 

-Maintain 5-star service level at all times

-Manage household staff (including but not limited to: hiring, training, supervising, payroll and record-keeping)

-Maintain vendor relationships including scheduling, managing repairs and projects, etc. 

-Responsible for household stocking, accounts, budgeting, purchasing, invoices, etc. 

-Extensive administrative tasks (including but not limited to: submitting expense reports, payroll, maintaining records, creating weekly update reports, etc.)

-Assist with gift buying, event planning, household errands, 

-Supervise workers and vendors in the home

-Work closely with Executive Assistant to coordinate schedules and create effective communication protocols

Candidates must have a minimum of 5 years' experience managing high-end residences and supporting a C-Level executive. The ideal candidate is a highly resourceful professional who is able to work flexible hours, handle a wide range of responsibilities, and have the ability to handle confidential information with the utmost discretion. Candidate must has strong leadership skills, be highly motivated, resourceful and able to adapt to different situations. Must have a valid driver's license and vehicle. Start date is as soon as possible and salary is contingent upon what you have previously been making. To apply and for additional details, please e-mail Mallory@alteregoconcierge.com. 

Live-In Nanny Needed- Denver, CO

Full-time live-in Nanny needed for a family with three young children in Denver, CO. Ideal candidate has previous experience living in, but family is open to all applicants who have strong Nanny backgrounds. Nanny will assist a stay-at-home mother with daily childcare, general tidying, errands, light cooking, driving kids to/from school and appointments, and other tasks as needed. Family is looking for a wonderful Nanny who is passionate about working with children and wants to grow with them for years to come. Schedule requires flexibility but will likely be Tuesday-Saturday; family is very respectful of the Nanny’s time and willing to accommodate occasional schedule changes whenever possible.

Nanny must be looking to make a long-term commitment, drive (vehicle will be provided), and have a minimum of 3 years of experience to be considered. Salary is highly competitive and DOE, and includes paid vacation and other great perks. To apply or for more details, please email info@alteregoconcierge.com.

Receptionist/ Team Assistant Needed- Evanston, IL

Full-time Receptionist/Team Assistant needed for financial company in Evanston. This position serves as first impression for the office to all guests and investors of the firm. In addition to performing all of the reception responsibilities (outlined below), this person will also be responsible for the administrative support of 5 team members and serve as back up for the other Assistant in the firm as needed.

Reception Responsibilities:

• Responsible for answering main phone line (multiple lines), placing telephone calls and notifying appropriate parties of arriving calls, customers or visitors 

• Greet all external visitors, clients and investors
• Provide administrative support such as (not limited to) heavy calendar management (meetings and conference calls) and preparing/processing invoices (expense reports) 

• Assist Human Resources with data entry and scheduling requests (as needed) 

• Assistance with current vendor management (Hotel, Travel, Office Supply) and periodically researching potential new vendor relationships 

• Ordering and maintaining office supplies 

• Act as back-up for Office Manager when necessary 

• Support Department Administrative Assistants when needed 

• Manage outgoing mail with FedEx 

• Manage security badges for access to site 

• Work on other ad-hoc administrative projects (as needed) 


Team Assistant Responsibilities: 


• Book complex domestic and international travel arrangements and deftly manage many changes at a moment’s notice 

• Prepare and process travel and expense reports 

• Monitor, organize and submit invoices / payables to accounting in a timely manner
• Manage monthly payments that need to go out on a given schedule; make
sure all paperwork for the payments is processed in time for them to be dispersed 

• Coordination of meetings and conference calls 

• Help plan the annual team offsite 

• Welcoming and looking after visitors 

• Drafting thank you letters after meetings and/or following up with the relevant individuals on the team to make sure they are taken care of 

• Assist with maintaining various files and records 

• Handle all general calendar management 

• Screening telephone calls, enquiries and requests 

• Printing, compiling, and binding large quantities of presentations and research
• Occasional personal assistant responsibilities 

• Fill in for the other Team Assistant, as needed (and vice versa) 


Qualifications:

• Bachelor’s degree required 

• 1-2 years of previous professional experience working as a receptionist or
administrative assistant in a fast-paced work environment 

• The ability to display, at all times, a friendly, courteous and professional manner in all dealings with all guests and clients 

• Strong organizational, verbal and written communication and interpersonal skills 

• Highly motivated, trustworthy and committed to superior quality work 

• Confident and poised in interactions with individuals at all levels including executive management 

• Detail-oriented, reliable and able to multi-task effectively 

• Professional attitude and appearance 

• Exercise of discretion regarding sensitive/confidential matters 

• Strong work ethic and ability to complete tasks and deliverables under tight deadlines while maintaining flexibility 

• Ability to work independently with strong problem solving skills 

• Ability to prioritize work duties, to anticipate needs and proactively take action 


Minimum Technical Requirements:

Proficient in Microsoft Outlook, Word, Excel, PowerPoint

To apply or for more details, please email info@alteregoconcierge.com.