Executive Assistant to Private Family- Chicago, IL

Private family in Chicago is seeking a full-time Executive Assistant in Chicago, IL. Applicants must have a minimum of 7-10+ years of experience supporting a C-level executive. This position will be based out of a boutique company office in Lincoln Park.

Duties include but are not limited to:

·       Heavy phone and email correspondence; screening mail and packages

·       Calendar maintenance—meetings, conferences, calls, and off-site events

·       Extensive travel arrangements, including booking private aviation and all accommodations

·       Handling all philanthropic endeavors for the family’s foundation and otherwise

·       Planning events, including holiday parties, birthdays, etc.

·       Bill pay and expense reports

·       Document maintenance

·       Personal shopping, including purchasing all gifts, clothing, tickets, and hard-to-find items.

·       House management for 3 residences in Chicago and one out-of-state (i.e. scheduling routine maintenance, repairs, renovations, and acting as a liaison between the Chief of Staff and the residential staff)

·       Updating and maintaining extensive contact lists and Rolodex

Ideal candidate should possess/ maintain all of the following: 

·      Excellent organizational, time management, problem-solving, and follow-up skills

·      Keen ability to multi-task

·      Attention to detail

·      Excellent oral & written communication skills

·      Desire to take initiative; self-motivated

·      Flexibility, dedication, and stamina in a fast-paced environment

·      Ability to assess appropriate political/diplomatic protocols

·      Maintain discretion & confidentiality

·      Maintain an attitude that all tasks are of equal importance

·      Ability to remain calm under pressure & handle stressful situations

Competitive compensation package commensurate with experience; full benefits package provided. Open to local candidates only. To apply, please email your resume and a brief cover letter for consideration. 

Part-Time Housekeeper Needed 2-3 Days Per Week- Chicago, IL (Lincoln Park)

Housekeeper needed in Chicago (Lincoln Park) for 2-3 days per week (either Monday/Wednesday/Friday or Tuesday/Thursday, or some combination so long as no two days are consecutive). Hours will be approximately 9am-2 or 2:30pm (roughly 5-6 hours per day). Housekeeper must be comfortable with pets as client has one dog, although the dog will be at daycare. $20-25/hour DOE. Ideal candidate can start immediately (next week). For more details, please email info@alteregoconcierge.com.

Career Nanny Needed- Wilmette, IL

Full-time live-out Nanny needed to assist a stay-at-home mom in Wilmette, IL, with the care of 3 young children. Position is full-time, Monday-Friday, from 8:30am-5:30pm. Ideal candidate drives and has own vehicle, is flexible for occasional travel (2-3 times per year), and is looking to make a long-term commitment. Duties include but are not limited to:

•   Overall daily childcare—driving to and from school or activities, meals, etc. 

•   Playing and organizing age-approproate games, activities, playdates, and outings.

•   Light housekeeping, tidying, and organizing in addition to occasionally running errands (grocery store, Target, etc.)

Ideal candidate is flexible, reliable, respectful of boundaries, patient, outgoing, and a true career Nanny. Start date is with 2-3 weeks, although family may be flexible for the right person. Compensation is $20-25/hour, DOE. For more details or to apply, please email info@alteregoconcierge.com. 

Executive Assistant to Senior Team- Chicago, IL

Executive Assistant needed to support senior team at a private finance firm in downtown Chicago, IL. EA will manage calendars, schedule meetings and travel, assist with correspondence with business associates, and planning/executing bi-annual roundtable events at the firm. Duties and responsibilities include but are not limited to: 

• Managing the Senior Leaders’ calendars and organizing logistical arrangements for all meetings and engagements.
• Preparing letters, reports and documents and reviewing for accuracy.
• Preparing and processing business and personal expense reports and payments.
• Planning travel itineraries, including booking flights and accommodations.
• Receiving visitors and coordinating catering for various in-house meetings and events.
• Monitoring/responding to phone calls, emails and incoming correspondence.
• Developing and maintaining organization of office systems, files and supplies.
• Entering and extracting information from business database tools such as Salesforce.com
• Planning and executing 1-2 off-site events for 50-100 invited business guests per year, in major U.S. cities
• The position responsibilities outlined above are in no way to be construed as all encompassing. Other duties, responsibilities, and qualifications may be required and/or assigned as necessary.

Core Competencies: 

• Multi-Tasking: Can successfully manage the concurrent high quality performance of several jobs, projects, relationships and or responsibilities.
• Oral and Written Communications: Communicates effectively at all levels both verbally and in writing.
• Organizing: Can marshal resources to get things done; can orchestrate multiple activities at once to accomplish a goal; uses resources effectively and efficiently; arranges information and files in a useful manner.
• Attention to Detail: Keen eye for fine points and accuracy.
• Enthusiasm: Treats every situation with a positive, "can do" attitude. When challenges arise, acts and responds constructively to bring about a positive solution.
• Professional Attitude: Very sharp and professional, diligent, detail-oriented, personable, self-motivated, trustworthy, “get the job done” type person who requires little supervision.

Qualifications:

• 3-5 years of solid administrative assistant experience.
• College degree a plus.
• Prior experience working in a highly confidential environment.
• History of working independently.
• Track record of good judgment and decision making.
• Ability to juggle multiple projects and assist multiple managers throughout the organization.
• Fully proficient in Microsoft Office suite.
• Proficiency in or exposure to Salesforce.com a plus.

To apply, please email resume and a brief cover letter to info@alteregoconcierge.com for consideration. Applicants must be all of the above criteria to be considered.