Personal/Executive Assistant Needed- Denver, CO

A confidential and private Family Office in Denver, CO with growing businesses and a philanthropy organization is seeking a dynamic, polished and organized individual to serve as Full-Time Executive Assistant/Personal Assistant.     This position will be responsible for managing a unique blend of Personal and Executive Assistant responsibilities. This position requires a passion for operating in a support and service oriented role, along with a commitment to high quality work and impeccable organizational skills. A strong orientation priority towards service with flexibility, proactiveness, and responsiveness are extremely important for this role. Candidates must be comfortable reporting to office daily, but also working at residence when necessary.

Duties include but are not limited to:

• Coordination of household staff responsibilities
• Managing heavy and ever-changing personal and professional calendars
• Maintaining contact and address lists for business and personal use
• Scheduling personal and business appointments
• Planning domestic and international travel including the arrangement of flights, hotels, car service, etc.
• Maintain seamless communication and connectivity with owner/family during times of intense travel
• Handling phone calls, answering emails and creating correspondence while proactively prioritizing for the owners with minimal direction
• Dictation
• Preparing reports and overviews for key meetings
• Maintaining and tracking expenses
• Record-keeping of business activities including meeting minutes and time-sheets
• Gift purchasing, and management of all cards and correspondence to colleagues, family and friends
• Assisting with personal shopping and other personal errands
• Occasionally work on special projects and special events both corporate (e.g., holiday parties) and personal (e.g., birthday parties)
• Managing highly confidential and sensitive information with the utmost discretion
• Various support for project management and sourcing vendor relationships
• Coordination of various services for other family members

Characteristics/Experience Required:

• Strong culture of service
• Ability to travel internationally and domestically whenever necessary (minimal amount of travel required)
• Highly resourceful, organized, detail oriented, proactive, excellent time management, efficient, deadline oriented and service focused
• Attentive to family's preferences and style
• Ability to maintain discretion with confidential information and utmost respect for family’s privacy
• Professional presentation of self, positive attitude, calm demeanor and ability to handle responsibilities with ease
• Ability to develop and maintain solid working relationships with professional and personal contacts
• Ability to work collaboratively with family office and supervise domestic staff
• Ability to easily take direction and anticipate the needs of the owner and family
• Resourceful and ability to find the best tickets for events and shows, concerts, knowledgeable about new/best restaurants, etc.
• Strong ability to proactively communicate and collaborate efficiently with owners, office staff, domestic staff, family and friends, etc.
• Strong Mac/iOS technology skills and highly proficient in all Microsoft Office software including Word, PowerPoint, Excel and Outlook to handle varied and multiple administrative assignments with excellent judgment, precision and diplomacy
• Flexibility and willingness to work odd hours when necessary
• Exceptional writing and editing skills
• Dictation experience

Minimum Qualifications:

-Bachelor's degree

-A minimum of 5 years of experience in an executive and/or personal assistant role

-Ability to pass extensive background checks

-Driver's License and clean driving record

-Willingness to sign a Confidentiality Agreement

To apply or for more details, please email info@alteregoconcierge.com. Open to candidates throughout the United States. 

Executive Assistant/Grants Manager- Chicago, IL

Private Foundation in Chicago, IL is seeking a detail-minded Executive Assistant/Grants Manager to assist Executive Director in furthering the Foundation’s mission.  The Executive Assistant provides administrative, programmatic and organizational support to the Foundation. This position is responsible for the efficient operations of the grants administration and coordination with the family offices. This individual will initiate projects pertaining to the management of the grant making process as well as assist in the day-to-day operations of the office, including maintain office systems, structures and procedures. This person will also assist the Executive Director with identifying current issues, and engaging in policy and research initiatives relating to grantees and to the Foundation’s focus areas.

QUALIFICATIONS:
Sense of humor, adaptable and can juggle multiple tasks at once
Strong analytic skills, organizational and problem-solving ability
Excellent written and verbal communication skills
Ability to research and evaluate programs and initiatives
Ability to work independently and as a member of a team
Highly organized and able to balance a variety of duties
Excellent computer skills, particularly with word processing software, Excel and data management systems
College degree in related field

DUTIES AND RESPONSIBILITIES:
This position will manage all components of grants processing and ensure that the day-to-day operations of the family foundation office are executed effectively.  Further, this individual will conduct research into policy and program-related models and practices.  At times, this individual will undertake special projects as assigned or initiated.

EXECUTIVE ASSISTANT (50% of time):
1. Schedule, coordinate, and handle meeting preparation and follow-up
2. Manage logistics for board and foundation meetings, including board book preparation and production.
3. Prepare expense reports.
4. Field phone calls and emails and other general administrative tasks.
5. Arrange occasional travel for Executive Director.
6. Actively manage and update website
7. Oversee management of filing systems, including procedures for file set-up, organization and management.
8. Work directly with IT personnel to address all information technology needs.
9. Ensure that all equipment is properly serviced and maintained.
10. Ensure that there is an adequate stock of office supplies on hand at all times; place order when necessary.

GRANTS ADMINISTRATION (50% of time):
1. Prepare all award letters, discretionary and challenge grant agreements, declination and invitation letters.  Complete and process grant and challenge grant paperwork.  Verify information with family offices.
2. Update Executive Director on status of reports, multi-year grants, grantee organizational changes, and fulfillment of all grant contingencies on a quarterly basis.  Tickler and follow-up on all late reports.
3. With family office, develop and generate reports for board book presentations and to inform grant-making activities. 
4. Ensure that all required grant application attachments are received and available for grant reviews.
5. Assist as needed with board-book write ups and research.
6. Assist Executive Director in preparing proposal reviews, conducting site visits and due diligence as needed.
7. Draft and update grants management policies and procedures as needed.
8. Assist with the development of program priorities and policy initiatives and establish linkages with related efforts.
9. Participate in the design and ongoing review of the Foundation’s strategic plan.
10. Conduct other research-related projects as needed

To apply, please email your cover letter and resume to info@alteregoconcierge.com for review. Applicants must have a minimum of 2 years of experience in an administrative or similar role. 

Full-time Nanny/Family Assistant- Lake Forest, IL

Full-time Nanny/Family Assistant needed for family with 3 school-aged children in Lake Forest, IL. Schedule will be full-time and typically Monday-Friday from 1pm-8pm as well as 2 weekends per month. Ideal candidate will be open to a live-in position, although family is open to live-out for a flexible candidate. Family is looking for a wonderful Nanny to commit long-term. Duties include childcare, driving to activities, assisting with light cooking and housekeeping, running errands, and general house management duties. Nanny must be pet-friendly (family has one dog) and have a valid driver’s license (vehicle will be provided). Applicants who have experience working with a high-functioning special needs child would be a plus but is not required. Competitive salary + great perks; family can also offer health insurance if required. To apply or for more details, please email info@alteregoconcierge.com. Start date is as soon as possible.

Weekend Caregiver/Companion Needed- Chicago, IL (Gold Coast)

Weekend Caregiver/Companion needed for elderly client in Chicago, IL (Gold Coast). Schedule will be Saturdays and Sundays, with flexibility for one overnight preferred but not required. Must be dog-friendly and must drive, although car is not required. Duties include but are not limited to:

-Daily assistance and companionship 

-Assisting with bath/getting dressed 

-Drive to and from appointments/errands

-Help prepare snacks and/or meals

Start date is as soon as possible but client is flexible for the right person. Salary is commensurate with experience   To apply or for additional information, please email your resume to info@alteregoconcierge.com for consideration.

Full-Time Nanny Needed- Chicago, IL (Wicker Park)

Full-time, live-out Nanny needed for lovely family with two young children in Chicago, IL (Wicker Park). Mother is a stay-at-home mom who is looking for a great partner to help her keep up with active young children (baby and toddler) and their busy home. Ideal candidate has experience working with children of all ages and is dog-friendly, reliable, seeking a long-term commitment, and a good communicator. Schedule will be Monday-Friday from 8am-4pm, with occasional flexibility and/or ability to travel a plus but not required. Highly competitive salary plus great benefits offered (DOE). Start date is as soon as possible, but family can be flexible for the right candidate. To apply or for more details, please email your resume to info@alteregoconcierge.com. 

Part Time Housekeeper Needed- Winnetka, IL

Part-Time Housekeeper needed for family in Winnetka. Ideal candidate has 5-7 years experience cleaning in a private household, is pet-friendly, drives (car not required) and is incredibly discreet and trustworthy. Responsibilities include, but are not limited to: daily deep cleaning, laundry, changing beds and linens, organizing closets, and overall organizational projects. Schedule is Monday-Friday from 9am-3pm. Salary is $20-24/hour, DOE. Start date is as soon as possible. To apply, or for more information, please email info@alteregoconcierge.com. 

Full-Time Nanny Needed- Winnetka, IL

Two working parents in Winnetka, IL are seeking a loving full-time Nanny to care for their 2-year-old and newborn (due in January) as soon as possible. Schedule is Monday-Friday from 7:45am-6:15pm (52.5 hours per week). Duties include but are not limited to:

-overall care of the child/children, including driving to activities, playing games, helping with meals, etc. 

-light tidying and occasional laundry (child-related)

-light meal preparation

-errands as requested 

Ideal candidate has a strong interest in child development and a true passion for working with children. Family is looking for a wonderful Nanny long-term who is reliable, warm and friendly, responsible, and loving. Nanny should drive but a car can be provided for the right candidate. Applicants must have a minimum of 5 years as a career Nanny. Start date is as soon as possible. Competitive salary DOE. To apply, please email your resume to info@alteregoconcierge.com for consideration.

Private Chef Needed Full-Time- Winnetka, IL

Family of 5 in Winnetka, IL is looking for a Private Chef full-time. Ideal candidate will be available 5 days per week, with flexibility requested on days of the week as needed (with notice and mutually agreed upon). Chef will be responsible for preparing dinner for family, as well as keeping the kitchen and pantry stocked and maintained throughout the week. Family would love to find a Chef who focuses on organic, seasonal meals and is well-versed in a wide variety of cuisines. Salary is $65-80,000 (commensurate with experience); health insurance may be provided for the right candidate. Start date is as soon as possible. To apply, please email your resume to info@alteregoconcierge. 

Full-Time Nanny- Lake Forest, IL

Full-Time Nanny needed for family with 4 young children in Lake Forest, IL. Family is looking for a career Nanny who has a minimum of 8-10 years of experience and can grow with them long-term. Ideal schedule will be Monday-Friday from 8am-6:30pm, but family is flexible for the right candidate. Nanny will work alongside a stay-at-home mother so no one will be left with all 4 children at once. Duties include:

• General childcare—assisting with meals, bathing, bedtime, activities, etc.
• Hosting and organizing play dates
• Running occasional errands
• Preparing snacks and meals for the children
• Driving children to and from school, appointments and activities
• Light housekeeping/laundry related to the children

Ideal candidate is kind, patient, cheerful, professional, and flexible. Candidate should be able to drive but own vehicle is not required and must be pet-friendly (family has a large dog). Family is looking for a wonderful Nanny who can start right away, but can be flexible for the right fit. Salary is OPEN AND DOE. For more details or to apply, please email info@alteregoconcierge.com. 

Family Assistant Needed in Highland Park, IL

Family Assistant needed for family of 4 in Highland Park, IL. Position can be either part-time OR full-time (30-40 hours per week) for the right candidate. Schedule will be strictly Monday-Friday, with occasional flexibility for overnights when parents are traveling on business. Duties include assisting with childcare, homework help, driving to activities, light housekeeping, and general house management duties. Family Assistant must be dog-friendly and have a valid driver’s license (and ideally his/her own vehicle). Competitive hourly rate + great perks. To apply or for more details, please email info@alteregoconcierge.com. Start date is asap but is flexible as needed.

Part-Time OR Full-Time Housekeeper Needed- Winnetka, IL

Part or Full-Time Housekeeper needed for private residence in Winnetka, IL. Schedule is Monday-Friday and family will guarantee 30-40 hours per week (depending on candidate's preference/availability). Ideal schedule will be 9am-3pm, although flexible. Daily responsibilities include but are not limited: 

-Overall deep cleaning of the home

-Laundry and ironing (must have experience with fine linens)

-Dog walking

-Occasional errand running (dry cleaning, grocery shopping, keeping stock of inventory, etc.)

Ideal candidate is comfortable working on a team with other staff, flexible, organized, professional, and friendly. Candidates must have at least 3-5 years of experience working as a Housekeeper in a private home. Salary depends on previous experience. To apply or for more information, please e-mail info@alteregoconcierge.com. 

Part-Time Mother's Helper Needed- Lake Forest, IL

Sweet family in Lake Forest, IL, is seeking a part-time Mother's Helper. Schedule will be Tuesdays, Wednesdays, and Thursdays from 3pm-8pm; family will guarantee 15 hours per week. Mother's Helper will be responsible for preparing dinners, laundry, general household organization, and assisting with childcare as needed. Ideal candidate is proactive, organized, trustworthy, a good cook, and passionate about working with families/children. Start date is as soon as possible, but can be flexible for the right candidate. Compensation is $17-20/hour, DOE. To apply or for more details, please email info@alteregoconcierge.com. 

Full-Time Live-Out Nanny- Brooklyn, NY

Full-time Nanny needed for live-out position caring for a 2-year-old boy in Brooklyn. Schedule will be Monday-Friday from 8am-6pm. This position focuses on all aspects of childcare for the son; both parents work full-time and hope to find a wonderful Nanny who is loving, engaging, and passionate about child development. Ideal candidate is also a team player who is willing to pitch in with light housekeeping such as loading the dishwasher, doing the child’s laundry, etc. No travel, weekends, or evenings required; family has no pets. Competitive salary DOE plus paid time off and paid holidays. To apply, please email your resume and salary requirements to info@alteregoconcierge.com. MUST be based in NY or the surrounding area.

Full-Time Nanny Needed- Elmhurst, IL

Two working parents in Elmhurst, IL, are seeking a great Nanny to care for their sweet, vibrant 4.5-year-old daughter beginning in August 2017. Family is open to either a part-time or full-time Nanny; if full-time, schedule is Monday-Friday, 8am-5:30pm. If part-time, schedule would be split up with a 3-hour break midday. Family has had a wonderful Nanny for the past 3 years and are looking for a great candidate who can grow with them long-term. Responsibilities include, but are not limited to:

-overall care of the child, including driving to school and activities, playing games, helping with meals, etc.

-light tidying and occasional laundry

-light meal preparation

-errands as requested

-assisting with feeding and walking family’s small dog

Ideal candidate is honest, has a calm and easygoing demeanor & a positive attitude. Candidate must be able to drive/has own car & is pet-friendly. Salary is commensurate with experience; 2.5 weeks paid vacation, mileage reimbursement, and a generous holiday bonus all offered. To apply or for more information, please email info@alteregoconcierge.com.

Personal Assistant to Philanthropist Needed Full-Time- Chicago, IL

Full-time Personal Assistant needed to support a prominent philanthropist in Chicago, IL (Loop). Assistant will be based out of the Principal's Family Office in downtown Chicago (Loop). Hours are 8am-5pm, Monday-Friday. Applicants must have a minimum of 3 years of experience as an Executive OR Personal Assistant; open to local candidates only. Duties include but are not limited to:

• Managing a hectic business/personal calendar  
• Organize a high volume of daily e-mail and phone correspondence
• Plan and coordinate heavy travel arrangements, including domestic and international
• Purchase items, gifts, and supplies
• Research projects
• Responding to event and meeting requests, invitations, etc. 
• Maintaining contacts and database 

Ideal candidate works well autonomously, is detail oriented, and can multi-task with ease. Applicants should be looking to make a long-term commitment. Salary is commensurate with experience and includes full benefits package. To apply or for more details, please email your resume to info@alteregoconcierge.com. 

Full-time Office Assistant- Morton Grove, IL

Full-time Office Assistant needed for privately held company in Morton Grove, IL. This position supports the entire office, but also serves as the right hand to Executive Assistant to the CEO. The ideal candidate is great at multi-tasking, maintaining the front desk, handling heavy call volume, assisting with mail/FedEx, stocking supplies, keeping inventory, conference room scheduling, inter-office mail, calling on permits, event assistance and supply ordering. The Assistant must be reliable and dependable, drive and have his/her own car, and be looking for a long-term opportunity to work at a wonderful company (the last person in this role was just promoted). Competitive hourly rate is DOE; company is open to hiring a temp-to-perm candidate or permanent from the start. To apply or for more details, please email your resume to info@alteregoconcierge.com. Start date is as soon as possible.

Full-Time Carpenter on Private Estate- Libertyville, IL

Carpenter needed for full-time position in the north suburbs of Chicago, IL (Libertyville). Primary purpose of this position is to provide assistance in maintaining all buildings on a private estate. The Carpenter will work under guided supervision to cut, fabricate, and install wooden and other structures. The property consists of various homes and farm buildings.

Duties include but are not limited to:

• Assist the Estate Manager with the creation and maintenance of wooden and other types of structures.  
• Assist with projects, which include siding, window installation, and building doors along with occasional custom pieces.
• Reading blueprints or interpreting managers requests and providing mock-ups (if necessary) prior to commencing a project.

Qualifications:

• Working knowledge of wood properties and other carpentry materials, as well as a basic understanding of HVAC, plumbing, and electric.
• Must have an eye for detail, and great hand dexterity.
• Possess an understanding of technology, and a willingness to learn household systems. 

Schedule is full-time, Monday-Friday, from 7:30am-4:30pm. The ideal candidate is looking to make a long term commitment, shows initiative and takes pride in his/her work, is flexible, a team player who is comfortable working with other staff members, and maintains the utmost discretion and confidentiality at all timesTop salary (commensurate with experience) and benefits package included.  Please email your cover letter and resume to info@alteregoconcierge.com to apply or for more details.  Start date is as soon as possible, but Principals are currently accepting applications and interviewing within 2-4 weeks.