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Tuesday, August 30, 2016

Estate Manager/Personal Assistant Needed- Hermosa Beach, CA

Estate Manager/Personal Assistant needed for a dynamic Family Office located in Hermosa Beach, California. The Estate Manager will be in charge of overseeing and managing the family's properties, including all operations, care and maintenance. Main responsibilities include but are not limited to:

-Manage & organize the day-to-day running of the residences 
-Maintain 5-star service level at all times
-Manage household staff (including but not limited to: hiring, training, supervising, payroll and record-keeping)
-Maintain vendor relationships including scheduling, managing repairs and projects, etc. 
-Responsible for household stocking, accounts, budgeting, purchasing, invoices, etc. 
-Extensive administrative tasks (including but not limited to: submitting expense reports, payroll, maintaining records, creating weekly update reports, etc.)
-Assist with gift buying, event planning, household errands, 
-Supervise workers and vendors in the home
-Work closely with Executive Assistant to coordinate schedules and create effective communication protocols

Candidates must have a minimum of 5 years' experience managing high-end residences and supporting a C-Level executive. The ideal candidate is a highly resourceful professional who is able to work flexible hours, handle a wide range of responsibilities, and have the ability to handle confidential information with the utmost discretion. Candidate must has strong leadership skills, be highly motivated, resourceful and able to adapt to different situations. Must have a valid driver's license and vehicle. Start date is as soon as possible and salary is contingent upon what you have previously been making. To apply and for additional details, please e-mail

Live-In Nanny Needed- Denver, CO

Full-time live-in Nanny needed for a family with three young children in Denver, CO. Ideal candidate has previous experience living in, but family is open to all applicants who have strong Nanny backgrounds. Nanny will assist a stay-at-home mother with daily childcare, general tidying, errands, light cooking, driving kids to/from school and appointments, and other tasks as needed. Family is looking for a wonderful Nanny who is passionate about working with children and wants to grow with them for years to come. Schedule requires flexibility but will likely be Tuesday-Saturday; family is very respectful of the Nanny’s time and willing to accommodate occasional schedule changes whenever possible.

Nanny must be looking to make a long-term commitment, drive (vehicle will be provided), and have a minimum of 3 years of experience to be considered. Salary is highly competitive and DOE, and includes paid vacation and other great perks. To apply or for more details, please email

Thursday, August 4, 2016

Receptionist/ Team Assistant Needed- Evanston, IL

Full-time Receptionist/Team Assistant needed for financial company in Evanston. This position serves as first impression for the office to all guests and investors of the firm. In addition to performing all of the reception responsibilities (outlined below), this person will also be responsible for the administrative support of 5 team members and serve as back up for the other Assistant in the firm as needed.
Reception Responsibilities:
  • Responsible for answering main phone line (multiple lines), placing telephone calls and notifying appropriate parties of arriving calls, customers or visitors 

  • Greet all external visitors, clients and investors
  • Provide administrative support such as (not limited to) heavy calendar management (meetings and conference calls) and preparing/processing invoices (expense reports) 

  • Assist Human Resources with data entry and scheduling requests (as needed) 

  • Assistance with current vendor management (Hotel, Travel, Office Supply) and periodically researching potential new vendor relationships 

  • Ordering and maintaining office supplies 

  • Act as back-up for Office Manager when necessary 

  • Support Department Administrative Assistants when needed 

  • Manage outgoing mail with FedEx 

  • Manage security badges for access to site 

  • Work on other ad-hoc administrative projects (as needed) 

Team Assistant Responsibilities:
  • Book complex domestic and international travel arrangements and deftly manage many changes at a moment’s notice 

  • Prepare and process travel and expense reports 

  • Monitor, organize and submit invoices / payables to accounting in a timely manner
  • Manage monthly payments that need to go out on a given schedule; make
sure all paperwork for the payments is processed in time for them to be dispersed 

  • Coordination of meetings and conference calls 

  • Help plan the annual team offsite 

  • Welcoming and looking after visitors 

  • Drafting thank you letters after meetings and/or following up with the relevant individuals on the team to make sure they are taken care of 

  • Assist with maintaining various files and records 

  • Handle all general calendar management 

  • Screening telephone calls, enquiries and requests 

  • Printing, compiling, and binding large quantities of presentations and research
  • Occasional personal assistant responsibilities 

  • Fill in for the other Team Assistant, as needed (and vice versa) 

  • Bachelor’s degree required 

  • 1-2 years of previous professional experience working as a receptionist or
administrative assistant in a fast-paced work environment 

  • The ability to display, at all times, a friendly, courteous and professional manner in all dealings with all guests and clients 

  • Strong organizational, verbal and written communication and interpersonal skills 

  • Highly motivated, trustworthy and committed to superior quality work 

  • Confident and poised in interactions with individuals at all levels including executive management 

  • Detail-oriented, reliable and able to multi-task effectively 

  • Professional attitude and appearance 

  • Exercise of discretion regarding sensitive/confidential matters 

  • Strong work ethic and ability to complete tasks and deliverables under tight deadlines while maintaining flexibility 

  • Ability to work independently with strong problem solving skills 

  • Ability to prioritize work duties, to anticipate needs and proactively take action 

Minimum Technical Requirements:

Proficient in Microsoft Outlook, Word, Excel, PowerPoint
To apply or for more details, please email