Administrative/Executive Assistant Needed- Chicago, IL

A private financial company in Chicago, IL (Loop) is seeking an Administrative/Executive Assistant to work alongside the Senior Executive Assistant to support the President. Duties include but are not limited to:

• Manage calendars
• Schedule meetings and travel itineraries
• Monitor email and incoming correspondence
• Prepare reports, documents, and letters
• Coordinate meeting agendas and minutes
• Organize and maintaining office systems, files, and supplies
• Field internal and external telephone calls
• Assist with other office duties as needed

The ideal candidate values confidentiality, has a keen eye for detail, and enjoys learning on the fly. Additionally, he/she should be enthusiastic, professional, personable, organized, customer-focused, and a strong communicator.

Candidates should have 2-5+ years of Administrative experience and a strong history of working independently. Additionally, candidates must be fully proficient in Microsoft Office suite programs. Salary is $45-60,000 DOE; great benefits package also provided. If interested, please email cover letter and resume to info@alteregoconcierge.com.

Live-in Nanny Needed- Deerfield, IL

Live-in Nanny needed for family with two small children in Deerfield, IL. Schedule is 5 days/week, with 2 days off of the nanny's choosing. Children are ages 2 & 3 years old. Daily responsibilities include but are not limited to:

-Overall care of the children

-Helping with meal preparation for the children (breakfast, lunch, dinner)

-Driving children to and from activities 

-Light housekeeping and laundry in relation to the children

-Occasional travel (not a deal breaker, but if the nanny chooses to if he/she desires)

Ideal candidate must have 3+ years experience working with children, be energetic, loving and reliable. Father has a hectic work schedule that requires him to occasionally be on call, so nanny must be flexible during the 5 days he/she is working. Nanny will have their own bedroom and a shared bathroom to start, until the family moves later this summer when they will have their own living quarters. Start date is as soon as possible. Salary is DOE and great perks provided (paid vacation, bonuses, a car to use, etc.). To apply and for additional details, please e-mail Mallory@alteregoconcierge.com

Executive Assistant needed for Private Foundation- Chicago, IL

Private Foundation in Chicago, IL (River North) is seeking a full-time Executive Assistant to join their team and support the President. Duties and responsibilities include, but are not limited to:

• Daily office needs--phone and email correspondence, filing, calendar scheduling and maintenance, and sorting mail
• Account management (office supplies/machines/vendors/payables/etc.)
• Identify and research prospective grantees
• Draft documents, correspondence, presentations, and other materials for meetings 
• Communicate with grantees seeking information about Foundation and general grant making requests
• Maintain and update filing and online systems
• Prepare and submit expense reports
• Conduct research on issues and organizations relevant to the Foundation

Applicants must possess the following to be considered:

• 1-2 years of experience in a similar role (non-profit experience preferred but not required) 
• A college degree  
• Strong knowledge of Microsoft Office Suite programs (Outlook, Word, Excel, and Powerpoint)

Ideal candidate is extremely professional, reliable and trustworthy. The successful candidate is one who can wear many hats and be a true team player. Salary is $45-50,000/year + a full benefits package; start date is as soon as possible. To apply and for additional details, please e-mail Mallory@alteregoconcierge.com. 

Weekend Housekeeper/Family Assistant needed- Chicago, IL (Lincoln Park)

Family of four with two teenage children in Chicago, IL (Lincoln Park) is seeking a Weekend Housekeeper/Family Assistant to join their team as soon as possible. Schedule will be at minimum every Saturday from 8-4 or 9-5 (can be flexible for the right candidate) and if candidate is interested in more hours, family is open to having someone work on Sundays as well (can be either a half-day or full-day). Duties include general tidying, making beds, laundry, unloading/loading dishwasher, assisting with errands, driving children to activities if needed, etc. Family would love someone who can commit to a weekend position for the foreseeable future. Compensation is OPEN and family is actively interviewing/hoping to hire right away. To apply or for more details, please email info@alteregoconcierge.com.

Full-time, Live-Out Executive Housekeeper Needed- Chicago, IL (Lincoln Park):

Family of four in Chicago, IL (Lincoln Park) is seeking a full-time Executive Housekeeper to join their fully staffed home. Schedule is Monday-Friday from 9am-5pm, with occasional flexibility requested if family has an event or party.

Duties include but are not limited to:

-daily deep cleaning of a 10,000+ square ft. residence

-general maintenance projects to ensure a meticulously organized home

-laundry and ironing

-assist with driving, running errands, and maintaining supplies/inventory

-handling family’s dry cleaning (picking up/dropping off)

Housekeeper should speak good English, drive (and ideally have own vehicle), be very detail oriented and an excellent deep cleaner, and be looking to make a long-term commitment. The ideal candidate has worked in a formal residence with high-end furnishings, art, etc. and knows how to properly care/maintain the home. Compensation is DOE and family offers full benefits package (health insurance, paid time off, paid holidays, etc.) Ideal start date is as soon as possible; family is hoping to have the Housekeeper start before Memorial Day. To apply or for more details, please email info@alteregoconcierge.com.

Executive Assistant/Office Manager Needed- Chicago, IL (River North)

Executive Assistant/Office Manager needed for a newly established family office in Chicago, IL (River North). The ideal candidate must be experienced in handling a wide range of administrative and executive support related tasks. Responsibilities include but are not limited to:

• Assist the President and CEO with his daily schedule, which includes calendar management, as well as travel arrangements.
• Provide executive administrative support to the team which includes but is not limited to: greeting visitors, answering incoming calls, arranging meetings and conference calls, managing calendars, coordinating travel, expense reports, running occasional errands, etc. 
• Perform general office/facilities management duties which includes but is not limited to: developing and organizing office operations and procedures, negotiating new vendor contracts, maintaining office facilities and supplies, be the liaison between outside vendors and office, managing office inventory, etc. 
• Assist with various Human Resource functions that include: orienting new employees, screening and hiring potential new administrative staff, training/managing new staff members, etc.

The successful candidate will be exceedingly well organized and flexible, and will enjoy supporting a small office of diverse people and programs. Must have 5+ years of administrative experience in an office setting and have demonstrated the ability to manage complex tasks and prioritize competing demands in order to meet deadlines. Must have a sense of humor, be outgoing and level-headed, assertive, flexible and honest. Salary is commensurate upon experience and includes a full benefits package. Target start date is July 1, 2016 but may be flexible. To apply and for additional information, please e-mail resume to info@alteregoconcierge.com. 

Assistant Ranch Manager Needed- Aspen, CO

Assistant Ranch Manager needed in Aspen, Colorado to help oversee an extensive property, which consists of a single family home, horse barn, irrigation systems, trail systems, Ranch Manager's home and facilities garage. Assistant will assist the Ranch Manager in daily duties which include but are not limited to:

• Overseeing the "natural" portions of the property which include: 
  • Walking & bridle trails
  • Naturally occurring springs
  • Drainage areas
  • Debris flow protection
• Preparing & setting up the main residence in advance of visits by the principles
• Maintaining all buildings on the Ranch, including all building systems (HVAC, plumbing, septic and fire protection)
• Assisting with the seasonal needs needs of the property (snow removal, summer set up, etc.)
• Assisting in feeding of animals (cows)

Candidate must have knowledge of use, care and maintenance of various equipment including tractors, snowmobiles, snow blowers, pumps, etc. Must be able to perform heavy lifting and extensive manual labor, and be able to work at high altitudes in hot and cold conditions. Candidates must have a good attitude, be a team player, and be able to take direction from the Ranch Manager. 

Schedule is Monday-Friday from 8:30am-5:30pm, with occasional flexibility needed for nights and/or weekends when the family is in residence. Must be looking to make a long-term commitment and have your own reliable vehicle. Salary is commensurate with experience and includes an excellent benefits package. To apply and for additional details, please e-mail resume to info@alteregoconcierge.com.